Minutes of Malvern Speakers Committee Meeting #1 held at 3 Cockshot Rd, Malvern on Monday 13 th July 2015.
Present: Sarah Williams (Immediate Past President), Hilary Benoit (President), Sarah Colloby (VP Ed), Elaine Watt (VPPR), Caroline Bellhouse (Secretary), Steve Birch (Treasurer), David Evans ( Sergeant at Arms), William Dutton (VP IT), Jane Anson (member),Wendy Aridela (member)
Apologies: Hazel Robinson (VPM)
HB opened the meeting at 1915 and thanked SW for her efforts as President last year and welcomed the new committee. Call for reports.
SAA Report DE:
may have problems being early to set up every meeting due to work commitments. Discussion of dividing the labour for this but for now SB/ CB continue to set up on Tuesday afternoons prior to meeting.
DE to ask Jeremy at Great Malvern Hotel if club kit can be left at the venue.
DE agreed to print agendas at work with a cut off time of 2pm (for anyone to inform him of alterations) on the day of the meeting.
Treasurer/Membership Report SB:
Current balance is £821.48 with costs for badges and Bangers and Mash night to be paid out so balance will be approx £500. SB to produce financial statements for committee meetings.
£10 was lost on Bangers and Mash night and the club contributed 2p to each members badge (members paid £5 per badge)
Club owns a projector now. Old screen available when necessary.
Club owns full set of advanced manuals.
Discussion of printing costs for club...some members able to print at their workplace so no need currently.
EW to approach Bob Cartwright regarding buying/loaning microphone if needed by any members.
All members paid up except Christian Saguyan who owes £19 and is leaving due to study commitments. SB to chase this up.
41 members currently. Potential to create a new Malvern Club in the future but committee agreed this is not desired during this Toastmasters year.
VPPR Report EW:
Asked if there was a budget for PR and discussed online publicity options: Twitter, You Tube etc Decided no need for big PR push at the moment. EW/WD to follow up club Twitter account.
Secretary Report CB:
Will keep minutes of committee meetings and email to committee for amendments etc within the following four days and ensure a few paper copies are available to members at meetings.
All club mail comes to 3 Cockshot Rd currently.
CB/SB to ensure member numbers are sent to WHQ on time.
VPPEd Report SC:
Keen to tighten up the current haphazard mentoring system using educational ( programmed for September presented by SC and CB) and questionnaires (copies circulated and to be printed on back of next meeting agenda by DE) WA mentioned that very similar questions are on the website.
SC to ensure that 2 educationals are programmed before December. ( Mentoring in September and power point presentations in November).
SC to look into possible debate night and possibly theme nights.
HB led discussion of DCP. Proposals:
2 x CC = SC,JIm Ballard by July
2 x CC = Cate Cody,John Day by December
1 x AC = SB (ACS) by March
1 x AC = SW (ACB) by June
Leadership x 3 = HB,SC,Amanda Duncan by May
Club Officer Training on August 23rd in Malvern. Attendees HB,CB,SB, +/- DE
Club Logo: JA displayed images for club logo design for use on flyers, agendas etc alongside TMI logo. Discussion and JA to tweak and email changes to committee members.
Contests: HB to finalise dates in September/October for Humorous and Table Topic club contests from Roger Granville (Area Governor)
AOB: SB mentioned transportation of member Allan Roberts to and from Train stations to meetings. Suggestion of core group of people to be involved. CB to discuss with Allan at tomorrow nights meeting.
Next Committee Meeting 18/8/15 7pm at 3 Cockshot Rd.
HB closed the meeting at 2110