The Treasurer is responsible for the Club's receipt and disbursal of money.
Specific duties include:
* Prepare an annual budget, then ensure that the Club remains solvent throughout the year.
* Ensure new members pay the amount required upon joining.
To calculate the amount, see the 'New Member Payments' file at the bottom of this page.
* Ensure existing members pay their semi-annual renewals promptly.
* Register new members and renew existing members with WHQ, and make payments to WHQ on their behalf.
* Make all valid Club payments (for the meeting room, Club website, expenses etc.).
* Make arrangements for at least one other member to monitor and audit the Club's finances and bank account.
* Give Financial Reports to the members.
* Ensure Club events are covered by insurance.
Training Aid (81 Kb)
Powerpoint presentation of the Treasurer role.
Standing Order form (28 Kb)
Example showing the payment of two semi-annual dues.
A Standing Order is submitted to the member's bank account - unlike a Direct Debit which is submitted to the Club's bank account.
Spreadsheets
Club Budget
Club Budget (74 Kb)
This spreadsheet shows the semi-annual subscription your club should charge to be financially viable.
Look across in row 23 to see at what point the figures change from negative to positive; this is the ‘break-even point’ where income exceeds expenditure. When you open the spreadsheet you will see that the example inputs result in a break-even point of 18 members - indicating that income from at least 18 members is needed to cover expenditure. You can change the inputs to suit your club as follows:
1. Enter the number of meetings your club has over 6 months in cell B7.
2. Enter:
- the semi-annual subscription your club charges per member in cell B12,
- the room hire amount per meeting in cell B19,
- the amount for any other expenses per meeting in B20 (all in local currency).
3. Enter the exchange rate in cell B26 – the amount that 1 US Dollar equals in local currency.
4. Enter the number of members that you would like ideally to be the break-even point in cell F11.
5. Keep changing the semi-annual subscription amount in B12 until the break-even point is at an acceptable number of members.
New Member Payments
New Member Payments (58 Kb)
This spreadsheet shows the amount to charge a new, dual or reinstated member upon joining.
1. Enter your Club's joining fee and semi-annual subscription amount in the two boxes at the top (in local currency).
2, The amount to charge a new member is shown in the 'Total' column of the 'TO CLUB' section (reading across from the month of joining).
3. The amount to charge a dual or reinstated member is shown in the 'Subs' column of the 'TO CLUB' section - assuming that the Club's Bylaws do not require them to pay a joining fee. If they want another New Member Kit the charge is the same as that for a new member.
4. The amount to be passed on to WHQ is shown in the ‘Total’ column of the ‘FORWARDED TO WHQ’ section (in US Dollars).