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District 71 
District 91 

Author malcolmw  Date 07 Feb 19, 14:26  Views 5449
Description The role and responsibilities of the Club Treasurer
Category Toastmaster Officers  Type Information


The Treasurer is responsible for the Club's receipt and disbursal of money.

Specific duties include:

* Prepare an annual budget, then ensure that the Club remains solvent throughout the year.

* Ensure new members pay the amount required upon joining.
To calculate the amount, see the 'New Member Payments' file at the bottom of this page.

* Ensure existing members pay their semi-annual renewals promptly.

* Register new members and renew existing members with WHQ, and make payments to WHQ on their behalf.

* Make all valid Club payments (for the meeting room, Club website, expenses etc.).

* Make arrangements for at least one other member to monitor and audit the Club's finances and bank account.

* Give Financial Reports to the members.

* Ensure Club events are covered by insurance.

Training Aid (81 Kb)
Powerpoint presentation of the Treasurer role.

Standing Order form (28 Kb)
Example showing the payment of two semi-annual dues.
A Standing Order is submitted to the member's bank account - unlike a Direct Debit which is submitted to the Club's bank account.


Club Budget

Club Budget (74 Kb)

This spreadsheet shows the semi-annual subscription your club should charge to be financially viable.

Look across in row 23 to see at what point the figures change from negative to positive; this is the ‘break-even point’ where income exceeds expenditure. When you open the spreadsheet you will see that the example inputs result in a break-even point of 18 members - indicating that income from at least 18 members is needed to cover expenditure. You can change the inputs to suit your club as follows:

1. Enter the number of meetings your club has over 6 months in cell B7.

2. Enter:
- the semi-annual subscription your club charges per member in cell B12,
- the room hire amount per meeting in cell B19,
- the amount for any other expenses per meeting in B20 (all in local currency).

3. Enter the exchange rate in cell B26 – the amount that 1 US Dollar equals in local currency.

4. Enter the number of members that you would like ideally to be the break-even point in cell F11.

5. Keep changing the semi-annual subscription amount in B12 until the break-even point is at an acceptable number of members.

New Member Payments

New Member Payments (58 Kb)

This spreadsheet shows the amount to charge a new, dual or reinstated member upon joining.

1. Enter your Club's joining fee and semi-annual subscription amount in the two boxes at the top (in local currency).

2, The amount to charge a new member is shown in the 'Total' column of the 'TO CLUB' section (reading across from the month of joining).

3. The amount to charge a dual or reinstated member is shown in the 'Subs' column of the 'TO CLUB' section - assuming that the Club's Bylaws do not require them to pay a joining fee. If they want another New Member Kit the charge is the same as that for a new member.

4. The amount to be passed on to WHQ is shown in the ‘Total’ column of the ‘FORWARDED TO WHQ’ section (in US Dollars).

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