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Author Forgotten User  Date 18 Jun 10, 18:06  Views 20991
Description What the Toastmaster role involves
Category Toastmaster  Type Information

Toastmaster

The Toastmaster of the meeting is it's overall host, introducing all the items and linking them together.


Prior to the meeting

Study the agenda.

Decide if there is going to be a special theme for meeting. If there is, publicise it to the members.

Contact the Prepared Speakers. Ask for their speech details and some interesting information for you to use when introducing them.

Prepare introductions for each speaker.

Prepare remarks for the start and end of the meeting, and for between items.

Work with the Vice President Education to replace any speakers who cancel.


During the meeting

Preside over the meeting with energy and decisiveness. The audience want you to be in charge!

Do not miss anything. Items that are particularly easy to miss are:
- timekeepers reports;
- requests to fill out comments slips;
- invitations to vote.
To avoid omissions, tick off each item as the meeting proceeds.

Create an atmosphere of interest and expectation for each speaker.

When introducing a speaker, it sounds good if the last thing you say is their name - enthusiastically!

After introducing a speaker, lead the applause. Then remain standing and shake hands with the speaker - to signify that control of the meeting is being handed over.

When a speaker has finished, lead the applause again. Then stand up and shake hands with the speaker again - to signify that control of the meeting is being returned to you.



Further information from District 72 on chairing meetings and making good introductions.

    
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